Navigating and Using the Calendar Feature

RobinReach's calendar feature offers an organized and efficient way to manage your social media posts with advanced filtering, drag-and-drop functionality, and comprehensive content scheduling capabilities. Here's how to make the most of this powerful tool.

ACCESSING THE CALENDAR

  1. From the Dashboard, navigate to the Calendar section on the sidebar
  2. The calendar will display all your scheduled, draft, and published posts across all connected social media platforms


CREATING A POST

  1. Click on the Create Post button located at the top-right corner of the calendar
  2. This will redirect you to the Compose page, where you can create a new post with full customization options
  3. Alternatively, click directly on any date in the calendar to create a post for that specific time


EXPLORING CALENDAR VIEWS

The calendar offers several views to suit your preference:

  • Month View: Get a comprehensive overview of all posts for the month
  • Week View: Focus on posts planned for the current week
  • Day View: See a detailed breakdown of posts for a specific day
  • Today View: Focus on posts scheduled for the current day


The calendar displays posts with the following statuses:

  • Draft (Orange dot)
  • Scheduled (Blue dot)
  • Published (Green dot)
  • Pending Approval (Blue dot)
  • Approved (Blue dot)
  • Rejected (Red dot)
  • Incomplete (Red dot)
  • Failed (Red dot)
  • Publishing (Purple dot)
  • Queued (Grey dot)

INTERACTING WITH POSTS ON THE CALENDAR

Click on a Post

A modal will open displaying comprehensive details:

  • Created By: The name of the user who created the post
  • Created At: The date and time the post was created
  • Publish Time: When the post is scheduled to be published
  • Post Status: The current status with color-coded indicators
  • Post Preview: A preview of the post content
  • Social Profiles: Which platforms the post will be published to
  • Attachments: Any media files included with the post
  • Labels: Custom tags and categories assigned to the post

Post Actions

  • View Post: Click the eye icon to see the full post details
  • Edit Post: Click the pencil icon to modify the post
  • Delete Post: Click the trash can icon to remove the post from the calendar
  • Close Modal: Click the X button at the top of the modal

ADVANCED CALENDAR FEATURES

Drag and Drop Functionality

  • Reschedule Posts: Drag any post to a new date or time
  • Time Adjustment: Drag posts to adjust their exact publishing time
  • Visual Feedback: See real-time updates as you move posts around

Bulk Actions

  • Bulk Schedule: When you have more than 10 draft posts, use the "Bulk Schedule Drafts" button
  • Efficient Management: Schedule multiple posts at once for better workflow

Magic Link Sharing (Thrive Plan)

  • Generate Magic Link: Create shareable calendar links for clients or team members
  • Read-only Access: Share your calendar without giving edit permissions
  • External Collaboration: Allow stakeholders to view your content calendar

ADVANCED FILTERING AND SEARCH

Accessing Filters

Click the Filter button to open the comprehensive filtering sidebar

Available Filters

  • Label Filter: Search posts by custom labels and tags
  • Status Filter: Filter by post status (draft, scheduled, published, etc.)
  • Source Filter: Filter by content source:
    • RSS Posts
    • WordPress Posts
    • Shopify Posts
    • Etsy Posts
    • WooCommerce Posts
  • Recurring Posts: Show only recurring content
  • Author Filter: Filter posts by specific team members
  • Social Profiles: Filter by specific social media platforms
  • Date Range: Set custom start and end dates for focused viewing

Applying Filters

  1. Select your desired filter options
  2. Click "Apply Filters" to update the calendar view
  3. Use "Reset" to clear all filters and return to the full view

CALENDAR CUSTOMIZATION


First Day of Week

  • Set your preferred first day of the week (Sunday or Monday)
  • Customize based on your team's workflow preferences

Timezone Management

  • All times are displayed in your company's configured timezone
  • Posts are automatically adjusted for different social media platform requirements

TIPS FOR EFFICIENT CALENDAR MANAGEMENT

Planning and Organization

  • Use the Month View for long-term planning and content strategy
  • Use the Week View for detailed weekly scheduling
  • Use the Day View for focused daily content management

Workflow Optimization

  • Regularly check the calendar for draft and scheduled posts
  • Use labels to categorize content by theme, campaign, or platform
  • Leverage bulk scheduling for efficient content management
  • Set up recurring posts for consistent content delivery

Team Collaboration

  • Use the calendar to coordinate team content creation
  • Share magic links with clients for content approval
  • Monitor post statuses to ensure timely publishing
  • Track content performance across different time slots

Content Strategy

  • Identify optimal posting times based on platform analytics
  • Plan content themes and campaigns in advance
  • Balance content types across your social media mix
  • Use the calendar to maintain consistent posting frequency

ADVANCED FEATURES FOR POWER USERS

Recurring Posts

  • Set up posts that automatically repeat on specific schedules
  • Configure daily, weekly, or monthly recurring content
  • Maintain consistent posting without manual scheduling

Multi-Platform Publishing

  • Schedule the same content across multiple social media platforms
  • Customize content for each platform's specific requirements
  • Manage platform-specific publishing times and formats

Content Approval Workflows

  • Set up approval processes for team content
  • Track post status through the approval pipeline
  • Ensure quality control before content goes live

CALENDAR INTERFACE FEATURES

Visual Indicators

  • Color-coded post statuses for quick identification
  • Platform-specific icons for each social media network
  • Profile images displayed on post cards for easy recognition

Interactive Elements

  • Clickable dates for quick post creation
  • Hover effects for enhanced user experience
  • Responsive design for mobile and desktop use

Navigation Tools

  • Previous/Next month/week/day navigation
  • Today button for quick return to current date
  • Breadcrumb navigation for easy calendar view switching

INTEGRATION FEATURES

Social Media Platforms

  • Seamless integration with all connected social profiles
  • Platform-specific content customization
  • Automatic timezone adjustments for global publishing

Team Collaboration

  • User-specific calendar views based on permissions
  • Team member filtering and collaboration tools
  • Shared calendar access for content teams

With RobinReach's calendar, managing your social media schedule has never been more efficient. Stay organized, maintain consistent posting across all platforms, and leverage powerful tools to optimize your content strategy.


The calendar feature provides comprehensive content management capabilities, from basic scheduling to advanced filtering and team collaboration. Whether you're a solo content creator or managing a team of social media professionals, RobinReach's calendar tools help you maintain a consistent and effective social media presence.

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